Managing Employees in a Remote Work Arrangement

1. Know The Meaning Of Remote Workforce

Remote working is all about working anywhere outside the workplace or office. During this pandemic, office-based employees have been working remotely at their homes in their own way. But we should remember that remote working and working from home aren’t the same thing – there are so many ways you can work remotely.
First, you have to let your team function as a workforce and ask them what do they expect with this kind of setup? Will they perform well working remotely or working in the office?
Understanding the remote workforce is an important matter. You can have a team working anywhere without spending much on the office. In this way, you can save more money and spend it a little bit more on your team. With this kind of setup, better talk with your team and ask them what their thoughts about this remote workforce are?

2. Make Sure They Are Motivated To Work

In this kind of work setup, you have already gained access to a vast quantity of talents you can find worldwide. Just post your company’s mission and vision, and you can exponentially expand the company’s potential.
But yes, you should explain your mission as a company. And then as a Leader and employer, you must take the initiative to hire more skilled and talented individuals. Take note that for you to come up with the perfect workforce, you must invest in someone who’s on the same page with you.
How to gather the workforce you need? Simply by asking questions that are relevant to your preference. You may not see them in person, but you can know them by how they respond to your questions.
Here are some potential questions.
– What made you decide to apply for this job position?
– Our company has more than core values, which of those can you consider that will significantly reflect on you?
– For example, if you got in on our team, what can you do to boost the performance of the whole team?
– Where do you see yourself a year from now? What are your thoughts?
– What are the things you know about our company that made you apply? On what platform did you find our job posting?

3. The Same Schedule

The main challenge in this workforce you are going to make is the time zone difference.
To cope with this, first, you need to set rules. Usually, office workers wake up early to finish things up, while remote workforce employees will stay a bit later.
Having these two kinds of a team to come together is sometimes a bit of a challenge. So you can try to figure out and set the best time to have a meeting. Schedule the crucial meetings during those hours. As a leader, you must encourage everyone to consider the time zone difference in setting meetings for both office and remote workers.

4. Utilizing What Is Available For The Company

Using the right technology stack for your team is one thing to consider. Here are some useful software/tools you can pick from:
– Slack: Slack is an online messaging tool that any company can use. In using slack, you can create different channels for each corresponding team in your company.
– Zoom: Zoom is one of the few video communication tools used nowadays. It is convenient and is a highly chosen platform used by the federal government, tech group meetings, religious community meetings, and of course people – looking to video chat their friends and family. Thus, this tool is highly recommended for having an online meeting with your team.
– Google Drive: Google Drive is online storage developed by Google. It allows users to store files in the cloud and synchronize it with their devices. It is beneficial to work remotely so they can update the files real-time.
– Asana: Asana is an online management platform where you can assign tasks for your remote and distributed workforce. This tool can help you keep track of your workforce’s progress day by day.

5. Maintain The Benefits For Both Teams

When implementing remote work for your office workers, at some point, you might want to compensate for the benefits they will miss when they were working in the office.
Home office stipend: Remote employees now work in their work area. You can give them an allowance to improve their home office or workspace. They can spend it buying a computer table, upgrading their unit (desktop or laptop), or enhancing their internet speed.
Gym memberships: Working at home does have a disadvantage. For example, you can exercise daily by walking towards the office. While now, you only wake up and sit in front of the computer, and that’s it. So remote workers do need a gym membership to keep their physical body fit.
Meal delivery kits: One of the best ways to compensate your remote employees is by giving them food vouchers or free delivery vouchers to use while working at home.
Home bill stipends: Remote employees use way more electricity, internet, water, etc. Giving them a bill allowance can help alleviate some of the expenses they need to pay monthly and boost their work morale.
Recognition And Rewards: You can give recognition to your remote workers by factoring in their performance even if you don’t see them personally. Rewarding them will provide a massive boost to their performance in the upcoming days.

6. Don’t Let Them Feel Alone

Maintaining the relationship as a team for both distributed and remote workforce is a leader’s job. So for them not to be left out, you must show them that you care for their well-being. Don’t give a slight hint that you’re giving favoritism towards the office workers. As a leader, think of something or a way that you can treat each member fairly.
Here are some helpful tips to let them feel that their part of the team:
– Check on them from time to time. Constantly check on what they need.
– Set a time where remote workers and office workers will socialize and interact.
– Make sure to celebrate birthdays, work anniversaries, and holidays.
– Listen to them. You can spend ample time to listen on their demands.
– Treat them well. Treat your remote workers as office employees and not freelancers. In this way, they will be less likely to feel left behind.

7. Keep Them Together Regularly

As the Leader, it should be your goal to bring every member together as often as possible. Even if most workforce members are working remotely, at least try to gather them a few times a year.
With that in mind, you should consider the cost it will need. But retreats are highly appreciated in any company.

Conclusion

Transitioning from office work into remote work is tough and challenging in different ways. Expanding and searching for new talent to help you reach the goal. You need to market your products with the help of your remote workers. Just keep in touch with them regularly to avoid conflicts.

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